Icons in and below the Participants Panel let you control your audio and video, as well as to interact with other attendees. If you’re the meeting host, some functions are available by right-clicking with your mouse.
Click this ... To do this ...
Start / stop sending your video
Mute / unmute your audio
Raise / lower your hand
If you’re the host, you can also right-click a participant's name to display some functions.
You can access options for sharing content during your meeting from the ‘Share’ menu or from the sharing panel on the 'Quick Start' tab.
|Select this ...||To share this ...|
|My Screen||Share everything on your computer screen|
|File (including video)||To share a file that doesn't need editing during the meeting, such as a PowerPoint presentation|
|Application||To share a file that needs editing during the meeting. Meeting attendees can view the application even if not installed on their computers|
|Whiteboard||To share a blank work area where you can collaborate with other meeting participants using both text and graphics tools. You need to grant annotation privileges to other participants to give access to the tools|
|Web Browser||To share a website where you guide the participants to various web pages, but where media effects, video, and sound are not playable|
|Multimedia||To share a URL so participants can interact with the web page content independently, and experience the media effects, video, and sound from the website|
|Remote Computer||If you're traveling and want to demonstrate a software application that's only licensed to your office computer, share files or applications that are located on a remote computer. Make sure you have installed the Access Anywhere agent on it|
|My Meeting Window||Your host view of the entire meeting window. Close any private chat conversations before sharing your meeting window.|
If you’re the meeting host, you can let anyone share during the meeting without making them a presenter.
Click ‘Participants’ in the menu bar, then select ‘Anyone Can Share’. The 'Make Presenter' button is greyed out and any meeting participant can share using any of the available sharing options.
You can give participants access to annotation tools when you schedule your meeting, or while the meeting’s in progress.
Click to show the annotation tool when you're sharing content. Or on the Controls panel at the top of the screen, select 'Annotate'. To hide the annotation tool, select ‘Annotate’ again
Allow a specific participant to annotate by pressing the right arrow key and then selecting the participant's name
Use the pointer to draw attention to specific points on the Colour is assigned when joining a session. Click, then select 'Arrow Pointer’ or ‘Laser Pointer’
Use the text tool to add text. After typing, click to display the text to participants. Change the colour by selecting from the colour palette
Use the line tool to draw straight lines. Change the colour by selecting from the colour palette. Click, then select a line type. Drag your mouse to draw
Use the shape tool to draw squares, rectangles, ovals or circles, and to add check or X marks. Change the colour by selecting from the colour palette. Click, then select a shape or mark type
Use the pen tool to draw freehand. Change the colour by selecting from the colour palette. Click, then select ‘Pen’ or ‘Pencil’
Click to open the colour palette, then select a colour for the text, line shape or pen tools. The selected colour is used the next time you select the tool
Click to select the eraser tool, then click on the annotation you want to erase. Or, click and select an option to clear pointers or annotations
Save your annotations.
Example of annotated whiteboard
Participants can share and view video during a meeting.
Click the video camera icon in the participants panel. The icon turns green, and your video feed appears at the top of the participants panel. Click the camera icon again to stop your video.
You can control video settings, as well as switch between cameras connected to your computer, by clicking the ‘Set Video Options’ icon beneath the participants panel. The 'Video Options' box appears.
To see the thumbnail images of other panelists' video, move your mouse over your video, then select ‘View video thumbnails’.
The network-based recorder captures screen activity and audio on a Webex recording server. The server processes your recorded data, and then sends the recording file to your personal recordings folder on your Webex service site.
Recorded files are saved in the Advanced Recording Format (.arf) - a proprietary Webex format.
Note: A new recording is created each time you stop recording and start again. If you pause and resume recording using the ‘Pause’ button, only one recording is created. Navigate to ‘My Webex’ > ‘My Files’ > ‘My Recordings’ to access your recordings after the meeting ends.
Once the participant is muted, a 'Muted' icon appears:
Note: Participants can mute and unmute themselves following the instructions above.
Hosts can also set their Webex conference to mute participants on entry into the conference:
Hosts can expel unwanted participants from their Webex meetings:
If you have back-to-back meetings or need privacy, lock the meeting once all attendees have joined. This will stop additional attendees from joining.
Hosts can lock / unlock the meeting at any time while the session is in progress. To lock a meeting, select ‘Lock Meeting’ from the Meeting menu, or click the ‘Lock Room ‘icon on the 'Quick Start' tab.
When locked, a 'locked' icon is displayed in lower left corner of the screen:
To unlock a meeting, select ‘Meeting’ > ‘Unlock Meeting’ or click the 'Unlock .