You can schedule a Webex meeting using either the Advanced Scheduler or the Quick Scheduler, both of which are available after you log in to your Webex site.
The Advanced Scheduler lets you add more information about your meeting, while the Quick Scheduler is often used to start a meeting on short notice.
The host will start a scheduled meeting. Hosts can also start an unscheduled 'instant meeting' and then invite other participants to join.
Log in to your Webex site and you’ll be placed into your Personal Room where you can click ‘Start Meeting’ to instantly begin a meeting. Or you can go to the Meeting Centre tab and click ‘Meet Now’ on the left navigation bar. The meeting window opens, and you can then invite participants.
Webex Integration to Outlook, available as part of Webex Productivity Tools, lets you easily schedule, start, or join Webex meetings using Microsoft Outlook. If you’ve installed Webex Productivity Tools, the Webex toolbar appears in the Outlook ribbon.
Note: If you’ve not configured Productivity Tools, learn how to here.
With Integration to Outlook, you can invite attendees using any of your Outlook address lists. After you send a meeting invitation, the meeting automatically appears on your Outlook calendar. Attendees don’t need to use Outlook integration to join the meeting.
Once your meeting is scheduled, you can open the meeting in your Outlook calendar and select the ‘Host Information’ icon in the Webex group of the ribbon. This displays your host information, such as the host key, host pin, audio pin, or host access code, depending on the meeting type.
You can assign someone else as a delegate to schedule, edit, cancel, and start meetings for you.
If someone else schedules a meeting for you, the meeting still appears in your list of meetings. You can start and host the meeting just as if you scheduled it yourself.
Note: At any time, you can remove the permission from the delegate to manage meetings for you.
The delegate feature can be enabled by the site administrator.
Before getting started, your delegate must have a Webex host account on your Webex site.
Important: Before you begin, make sure that you and the actual host are both using the same version of Webex Productivity Tools.
Use alternate hosts when you want to allow another host from your Webex site to start and run your meeting. The alternate host has all the privileges of the host within the meeting, but can't edit or delete the meeting.
To allow any attendees with host accounts to act as alternate hosts:
Note: The contact must have host privileges on the site. Attendees without a host account can’t be added as an alternate host.
Note: requires Productivity Tools.
If you join prior to the host starting their meeting and you’ve been designated as an alternate host, you can start the meeting in their place.