Whether you want to run a customer webinar or an all-hands call, delivering seamless online events is essential for organisations. But running large, virtual events can be challenging, complicated and frustrating.
Our Virtual Events service allows you to run seamless, effective online events, using Microsoft Teams Live Event, Zoom Webinar or Webex Webinar. You can buy Zoom or Webex licences from us, but you’ll need to use your own Microsoft Teams licence.
Our expert producers and operations teams will take on the burden and complexity of planning, running, and evaluating your online events, so you can focus on your message.
Amex Global Meetings and Events Forecast
Use your own existing Microsoft Teams Live Event license or buy Zoom Webinar or Webex Webinar licences from us.
Let us deal with the planning, organising, and running. Our simple five step process from idea to execution make online events incredibly simple to arrange and deliver.
Create an immersive experience that draws your remote audience in. Give your audience a voice and let them be part of the conversation with Q&A sessions and live polling.
You can choose no commitment with our pay as you go price of £950 per online event, or agree to run at least four virtual events within 12 months and get a minimum 25% discount.
£GBP
For online events with no commitment or hidden fees.
You’ll get all the benefits of our experienced team, without any commitment.
£950 ex VAT
per event
Best saving
Save 25% on the pay as you go price.
You must use all booked events within 12 months.
Starting at
£950£710 ex VAT
per event
Discover our event pack options and how much you could save
| Number of events in 12 months | Event price per hour (ex VAT) | Discount |
|---|---|---|
| 4 to 12 | £950 £710 | Saving £240 |
| 13 to 24 | £950 £640 | Saving £310 |
| 25 to 50 | £950 £510 | Saving £440 |
| 51 to 74 | £950 £430 | Saving £520 |
| 75+ | Contact us | Contact us |
Our Virtual Events service will help you to deliver the best online events. Here's how we'll support you.
We'll handle scheduling
Our experts share best practice and guidance during rehearsals
Final checks with presenters
Live support from our producers, including Q&A management
We'll produce a detailed post-event report
Jessica Bradford
BT Investor Relations team
Read more
Victoria leads our Virtual Events and Streaming product teams.
Milan leads the operations team responsible for delivering our events services.
Yes, you can. You get one hour of event time included, but you can easily add additional time to your event. Just ask our event team when you book. Any additional time is charged in 30-minute blocks.
The maximum event time on Microsoft Teams is four hours. It’s 24 hours on both Webex Webinar and Zoom Webinar.
We need at least 48 hours, but it also depends on the availability of the Virtual Events team and platform licences.
For high profile and important events, please give us advanced notice to make sure we have enough planning and rehearsal time before the online event.
Capabilities |
Microsoft Teams Live Event |
Webex Webinar |
Zoom Webinar |
Maximum audience size |
10,000 attendees |
10,000 attendees |
50,000 attendees |
Maximum event length |
4 hours |
24 hours |
24 hours |
Maximum presenters |
100 |
1,000 |
1,000 |
Number of simultaneous events |
15 |
1 |
1 |
Written Q&As? |
Yes |
Yes |
Yes |
Two-way audio Q&A? |
No |
Yes |
Yes |
Polls? |
No |
Yes |
Yes |
Video content share? |
Yes |
Yes |
Yes |
Recording? |
Yes |
Yes |
Yes |
Live caption? |
Yes |
Yes |
Yes |
Audio dial in access? |
No |
Yes |
Yes |
We have a range of support options to help you launch Virtual Events into your business. From self-help pages to one to one support from our specialist team as part of the implementation. Read more about the BT User Adoption service.
The people attending your online event can join either by computer audio or by dialling in on the phone. But they can only dial in on the phone on Webex Webinar or Zoom Webinar, not on Microsoft Teams.
You can have up to 10,000 attendees in a Virtual Event on Microsoft Teams.
On Zoom Webinar you can have up to 50,000 attendees and on Webex Webinar up to 10,000, but the number of attendees will depend on the licence you have.
The maximum number of presenters depends on the platform.
• Microsoft Teams - 100 presenters
• Webex Webinar - 500 presenters
• Zoom Webinar – 1,000 presenters
You can run online events at the same time. But you are limited on both Webex Webinar and Zoom Webinar by the number of licences you have available on that platform:
· Microsoft Teams – 15 events
· Webex Webinar – one event per licence
· Zoom Webinar – one event per licence
Yes, but only if you ask us to record your online event when you book it.
Yes, you will. Your discount is based on a commitment to run that number of events within a 12-month period. Any events you don’t use will still be charged.
If you’re not sure whether you can commit, you can buy as many pay as you go events as you want – you just won’t get the discounted price.
You can cancel your event, but depending on how much notice you give, you may be charged. The charges are:
• More than 48 hours’ notice – No charge
• Between 24 – 48 hours - 50% of the event fee
• Less than 24 hours’ notice - 100% of the event fee
If you don’t show up for your event then you will be charged 100% of the fee, based on the length of your booked event.
Yes, we will need access to your Microsoft Teams, Webex Webinar or Zoom Webinar accounts, to set up and manage your Virtual Events.
We use a password management system to help maintain event security. Password management systems generate and keep track of randomized passwords to make sure that the same ones are not reused across multiple event platforms and services.
Security for your online event is a big consideration for both you and your attendees. Each of the platforms we use (Microsoft Teams, Webex Webinar, and Zoom Webinar) all have built in security features.
Microsoft Teams is designed using the Microsoft Trustworthy Computing Security Development Lifecycle (SDL). Microsoft says that whilst it’s impossible to design a product to resist all future security threats, as these are not yet known, Microsoft Teams incorporates industry standard security standards at its foundation.
Webex Webinar’s security is built in, not bolted on. Your events will stream on encrypted channels and have up to date privacy features. There are also built-in compliance options depending on your location and your industry.
Zoom Webinar uses 256-bit Advanced Encryption Standard (AES), with optional end-to-end encryption. There are controls you can choose to increase security along with waiting rooms, screen share watermarks, passcodes, and many others.
With help and support from an expert team and flexible pricing options
