MULTI-PLATFORM WEBINARS
Virtual Events
Deliver seamless virtual events to connect your teams and customers with our expertly managed service.
£430per event*
Deliver seamless virtual events to connect your teams and customers with our expertly managed service.
£430per event*
Take your virtual
events to the next level
Whether you want to run a customer webinar or an all-hands call, delivering seamless online events is
essential for organisations. But running large, virtual events can be challenging, complicated and frustrating.
Effortlessly host virtual events with our service
Our Virtual Events service allows you to run seamless, effective online events, using Microsoft Teams Live Event, Zoom Webinars or Webex Webinars.
You can use our Webex platform or buy Webex licences from us, but you’ll need to use your own Microsoft Teams and Zoom licencing.
How we can help
Our expert producers and operations teams will take on the burden and complexity of planning, running, and evaluating your online events, so you can focus on your message.
You can choose no commitment with our pay-as-you-go price of £950 per online event, or agree to run at least four virtual events within 12 months and get discounts starting from 25%.
For online events with no commitment or hidden fees.
You'll get all the benefits of our experienced team, with the flexibility to come and go as you please.
£950 ex VAT
per event
Best saving
Save 25% on the pay-as-you-go price.
All events must be run within 12 months, with a minimum order of four events.
Starting at
£950£710 ex VAT
per event
Discover our event pack options and see how much you could save.
No. of events per 12 months | Price per event | Discount |
4 to 12 | £950 £710 ex. VAT | Saving £240 |
13 to 24 | £950 £640 ex. VAT | Saving £310 |
25 to 50 | £950 £510 ex. VAT | Saving £440 |
51 to 74 | £950 £430 ex. VAT | Saving £520 |
75+ | Special price | Special price |
*Pricing excludes VAT and is subject to the number of events purchased. |
Book your Virtual Events demo today
Book a 30-minute online demo and discover how we can take your virtual events to the next level.
Better experience for attendees
Create an immersive experience that draws your remote audience in. Give your audience a voice and let them be part of the conversation with Q&A sessions and live polling.
Less pressure on your business
Let us deal with the planning, organising, and running. Our simple five step process from idea to execution makes online events incredibly simple to arrange and deliver.
Choice and flexibilty of platforms
Use our Webex platform, or use your own Microsoft Teams Live Event, Webex Webinars or Zoom Webinars licences. You can also buy new Webex Webinars licences from us.
Compare virtual event platform capabilities side-by-side.
Webex Webinars (provided by BT) |
Microsoft Teams Live Event* |
Zoom Webinars* |
Webex Webinars* |
||
Features | |||||
Max attendee audience size | 1,000 | 10,000 | 50,000 | 10,000 | |
Max duration | 24 hours | 4 hours | 24 hours |
24 hours |
|
Max presenters | 500 | 100 | 1,000 | 500 | |
Max no. of concurrent events | 1 per licence | 15 per licence | 1 per licence | 1 per licence | |
Q&A | Text only | ||||
Polls | |||||
Audio dial-in access | |||||
*You will need to provide your own licence to use one of these platforms. Webex Webinars licences are available to purchase from us. |
Video content share
Existing videos can be shared to enhance the audience experience and deliver a more impactful message.
Recording
Your virtual event can be recorded, making it accessible with both future reference and a broader audience.
Live captions/subtitles
Live captions help attendees, including those with hearing impairments, to fully engage with your content.
Our experts have a wealth of knowledge and are here to help you with your virtual events.
Planning
We’ll handle scheduling and the preparation of the event invitations.
Rehearsal
Get best practice tips and guidance from our experts for confidence on event day.
Pre-event checks
Our producers check that all presenters are prepared and ready before going live.
Event production
Live support from our producers, including Q&A management.
Post-event support
We’ll produce a detailed post-event report including analytics.
Senior Product Manager
Victoria leads our Virtual Events and Streaming product teams.
The maximum event time on Microsoft Teams is four hours. The limit for both Webex Webinars and Zoom Webinars events is 24 hours.
You’ll get one hour of event time included with your booking and you can easily add additional time to your event - just ask our event team when you book. Any additional time is charged in 30-minute blocks.
Security for your online event is a big consideration for both you and your attendees. All of the platforms we use (Microsoft Teams, Webex Webinars and Zoom Webinars) have built-in security features.
Microsoft Teams is designed using the Microsoft Trustworthy Computing Security Development Lifecycle (SDL). Microsoft says that whilst it’s impossible to design a product to resist all future security threats, as these are not yet known, Microsoft Teams incorporates industry standard security standards at its foundation.
Webex Webinar’s security is built in, not bolted on. Your events will stream on encrypted channels and have up-to-date privacy features. There are also built-in compliance options depending on your location and industry.
Zoom Webinar uses 256-bit Advanced Encryption Standard (AES), with optional end-to-end encryption. There are controls you can choose to increase security along with waiting rooms, screen share watermarks, passcodes, and many others.
We have a range of support options to help you launch Virtual Events into your business, from self-help pages through to one-to-one support from our specialist team.
Learn more about our user adoption service.
Attendees can join by computer audio or by dialing in on the phone. However, they can only dial-in on the phone with Webex Webinars or Zoom Webinars. This functionality is not available on Microsoft Teams Live Event.
The maximum number of attendees permitted per platform are:
The number of attendees will depend on the type of licence you have. If you’re using Webex Webinars provided by BT, you can have up to 1,000 attendees.
You can run multiple online events at the same time, but the maximum number of concurrent events depends on the selected platform and available licences:
*Whether provided by BT or using your own.
The maximum number of presenters depends on the platform:
If you’re using your own licence, we’ll need access to your Microsoft Teams Live Event/Webex Webinars/Zoom Webinars accounts to set up and manage your virtual event.
If you choose Webex Webinars provided by BT, we won’t need access to your accounts.
Whichever option you choose, we use a password management system to maintain event security. Password management systems generate and keep track of randomised passwords to make sure that the same ones aren’t reused across multiple event platforms and services.
Yes, you will. Your discount is based on a commitment to run that number of events within a 12-month period, and any unused events will be charged in full.
If you’re not sure whether to buy an event pack, you can buy as many pay-as-you-go events as you like but you won’t be eligible for discounted pricing.
We need at least 48 hours' notice for an event, but this also depends on the availability of the Virtual Events team and platform licences.
For high profile and/or important events, please give us advanced notice to make sure we have enough planning and rehearsal time before the event.
Yes, but only if you request this when you book your event.
You can cancel your event, but you may incur charges depending on how much notice you give.
If you don’t show up for your event, you’ll be charged 100% of the event fee.
Virtual Events with customer-owned or BT-owned licences is priced as a flat fee charge for a one-hour event, with an additional charge for each extra half hour. The flat fee charge includes time for planning, rehearsing, warm-up, producing and any post-call wrap-up.
The Virtual Events price with customer-owned licences does not include the Unified Communication licence charge or audio charges, if applicable. These charges are paid separately by the customer.
However, the Virtual Events price for Webex Webinars with BT owned licence does include the Webex licence fee and audio dial-in charges, based on reasonable use as per our reasonable use policy.